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7.Ensure that the actual physical destruction of information (paper-based and other media) renders reconstruction of the information or parts thereof impossible;
8.Document the date that records are destroyed;
9.If you use an external service provider for destruction and disposal, have them provide you with a signed certificate of destruction, confirming that the records transferred to them have been destroyed; and
10.Ensure that information is properly destroyed before it is recycled and reused.
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Are you sure you know the law? Here are the top ten tips for ensuring you are compliant, for more details on what you should be shredding, get our free report.*
1.Have a written policy that details your organization’s policies, procedures and practices regarding the regular destruction and disposal of information;
2.Assign responsibility for compliance with policies and procedures to an individual(s) within your organization; Ensure they are aware what the PIPEDA regulations are.
3.Ensure that employees who are charged with the destruction and disposal of information are limited in their access to appropriate information. Given the sensitive nature of some information, destruction and disposal should occur under the supervision of the management of the organization or a carefully selected external service provider;
4.When considering external vendors for information destruction and disposal services, check to ensure that they are properly licensed, insured, bonded, the volume of information they can handle and the security they provide for both mobile and plant-based destruction and disposal services;
5.Ensure that your organization’s information retention schedule takes into account its useful value and the governing legal requirements;
6.Ensure that stored records are securely contained between the time of collection (when they are taken out of active use) and final destruction;
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